Administrative Assistant

About AEW

AEW is a leading design firm that has been engineering strong communities since 1968 providing civil engineering, architecture, surveying, GIS and other consulting solutions. Working with municipalities and private clients, AEW is focused on developing and growing long-term relationships with our partners, employees, and clients while maintaining our foundation of integrity and respect for the communities in which we live and work.

Job Description:

As a member of our administrative team, this position serves as a general point of contact between our clients, business associates, and our firm. This position will be responsible for directing guests and telephone calls to the appropriate individual(s), providing general office and secretarial/clerical support to our staff, as well as handle routine office operations of the front office.

Responsibilities:

Primary responsibilities for this role would include:

  • Greets clients and visitors
  • Answers incoming telephone calls and routes them to the appropriate parties
  • Processing incoming and outgoing mail and deliveries
  • Process company written correspondence through word processing, spreadsheets and database programs
  • Maintains master specifications, templates, and maintain databases for UPS and AEW contacts
  • Manages the scheduling and organization of company resources such as conference rooms, lunch & learns, etc.

Education/Experience:

            Requirements:

  • High school diploma or equivalent
  • 2+ years of business training and/or work experience
  • Familiarity with Microsoft Office software

            Preferences:

  • Notary Public
  • Understanding of Civil Engineering processes, a plus

The right candidate will have excellent communication and word processing skills. Must be proficient at multi-tasking and prioritizing tasks. Needs to maintain a professional appearance. Must be detail-oriented and maintain a high level of confidentiality and trust.

Core Values

In addition to the education and experience requirements and preferences, it is imperative all employees share the company’s core values:

  • Compassionate
  • Dedicated
  • Ethical
  • Genuine
  • Respectful
  • Service-Oriented

Culture, Benefits & Perks

We truly believe we have the best people at AEW, which allows us to have a fantastic culture! Like our team, the ideal candidate for this position will need to appreciate, respect, and embrace our core values of being Compassionate, Dedicated, Ethical, Genuine, Respectful, and Service Oriented.

AEW has the best benefits package around, including fully paid BCBS health, dental, and vision insurance for you and your dependents! We also offer short-term and long-term disability and life insurance at no cost to our employees. Our 401(k) matching increased in 2023 and profit sharing has been happening for almost 40 years! Other features of our benefits package include professional development support, community service time off, HSA/FSA, parental leave, and generous paid holidays and PTO.

We host several employee appreciation and recognition events and offer opportunities to join various steering committees so you can really make a difference at AEW. Our Employee Activities Committee (EAC) plans monthly social events including Axe Throwing, Chili Cook-Offs, Golf Outings, Cornhole Tournaments, Food Trucks and so much more! Other perks include fresh bagels weekly, wellness events, AEW custom apparel, and the most welcoming, supportive group of co-workers you will ever find! Check out our social media pages to see what it’s really like to be part of our AEWsome team!

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